# Default chart of accounts

> The accounts every OneBooks business starts with, their codes and types, and which ones the app posts to automatically.

Canonical: https://docs.getonebooks.com/reference/chart-of-accounts/
Language: en
Documentation index: https://docs.getonebooks.com/llms.txt

Every new business gets this chart. **System** accounts are posted to by the app and cannot be archived; you can add your own accounts and sub-accounts at any time — see [Chart of accounts](https://docs.getonebooks.com/accounting/chart-of-accounts/).

## Assets (1xxx)

| Code | Name | Used by |
|---|---|---|
| 1100 | Accounts Receivable | Invoices, payments, credit notes, write-offs |
| 1200 | Cash | Cash payments, expenses, contra |
| 1210 | Bank | Bank payments, expenses, contra, reconciliation |
| 1300 | VAT Receivable | Input tax on purchases |
| 1500 | Fixed Assets | Purchases routed to assets; investing cash flow |

## Liabilities (2xxx)

| Code | Name | Used by |
|---|---|---|
| 2000 | Accounts Payable | Purchases, supplier payments, debit notes |
| 2100 | VAT Payable | Output tax on sales |
| 2110 | RCM VAT Payable | Self-assessed reverse-charge tax |
| 2400 | Tips Payable | POS syncs (tips collected for staff) |
| 2500 | Customer Store Credit | POS store credit and gift balances |

## Equity (3xxx)

| Code | Name | Used by |
|---|---|---|
| 3000 | Owner's Capital | Manual entries (capital introduced) |
| 3050 | Opening Balance Equity | Opening balances |
| 3100 | Retained Earnings | Prior-year profit (imports, manual entries) |
| 3200 | Retained Earnings (Closing) | Year-end closing |

## Revenue (4xxx)

| Code | Name | Used by |
|---|---|---|
| 4000 | Sales Revenue | Invoices (default sales account) |
| 4100 | Service Revenue | Items with this sales account |
| 4200 | Discount Given | Invoice discounts |
| 4300 | Discount Received | Purchase discounts |
| 4999 | Rounding Difference | Rounding on imports and syncs |

## Expenses (5xxx)

| Code | Name | Used by |
|---|---|---|
| 5000 | Cost of Goods Sold | Purchases (default) |
| 5100 | Salaries & Wages | Expenses |
| 5200 | Rent & Utilities | Expenses |
| 5300 | Marketing & Advertising | Expenses |
| 5400 | Office Supplies | Expenses |
| 5500 | Professional Services | Expenses |
| 5600 | Travel & Transportation | Expenses |
| 5700 | Insurance | Expenses |
| 5800 | Depreciation | Manual entries |
| 5900 | Other Expenses | Expenses |
| 5950 | Bad Debt Expense | Write-offs |